How to document your coaching sessions with AI
Short answer
With your client's consent, record the session or upload the audio. Dolcenota returns the transcript in a few minutes and a summary of topics, agreements and next steps, and you can ask what the client committed to. It's a notes tool, not a clinical record.
After a coaching session, what matters are the agreements: what your client committed to, which topics are still open, and what you'll pick up next time. Reconstructing that from memory or handwritten notes takes time, and something always slips.
With Dolcenota you record the session, get the full transcript in minutes and a summary with the key points, agreements and next steps. You can also ask questions about what was said, without replaying the whole session.
From session to notes in 3 steps
- 1
Record or upload your session
With your client's permission, record the session in your browser, or upload the audio if you already have it. Audio and video both work, and a session split across several files becomes one transcript.
- 2
Get the transcript and summary
Dolcenota transcribes English or Spanish, separates the voices and writes a summary with the topics, agreements and next steps. A one-hour session is usually ready in a few minutes.
- 3
Ask questions and prepare the follow-up
Ask the session what you need without replaying the audio ("what did the client commit to?", "which topics are still open?"), then export the summary to Word, PDF or TXT for your client file or to send the agreements.
From session to agreements
The summary pulls out the key points and, above all, the agreements and next steps, grouped by person. Only commitments someone actually made appear, so you won't get invented tasks.
You can also ask the recording questions and prepare your next session in minutes, instead of reviewing your notes or replaying the whole recording.
How much time does it save?
Taking notes by hand during the session pulls your attention from your client, and writing them up afterward eats into the time between sessions. With the transcript and summary ready, you review and add to them, and during the session you can focus on coaching.
You start free with 60 minutes a month and every feature. For regular sessions, Plus is $7.99 a month for 400 minutes.
Built for coaches and mentors
- Summary with agreements and next steps, not just the session text.
- Identifies the voices: tells what you said from what your client said.
- Ask the session questions to recover commitments and topics without replaying the audio.
- Combine a session recorded in parts, or a client's WhatsApp voice notes, into one transcript.
- Export to Word or PDF for your client file or follow-up.
Privacy and scope
Dolcenota is a productivity tool for your notes: it is not a clinical device or a medical record. Before recording, always ask your client for consent; in some US states, recording a conversation requires everyone's consent.
Your recordings are processed on Amazon Web Services (AWS) infrastructure, stored encrypted, never used to train AI models, and you can delete them from your account whenever you want.
Frequently asked questions
Does the summary include agreements and next steps?
Yes. Beyond the transcript, Dolcenota generates a summary with the key points and the agreed actions, which is what you need to follow up between sessions.
Can I record the session directly in Dolcenota?
Yes. You can record the session from your browser or upload audio you already have. If the session is split across several files, upload them together and we merge them into one transcript.
Does it tell my voice from my client's?
Yes. Dolcenota separates turns by speaker and you can name each one, so the summary attributes the agreements correctly.
Is it a clinical tool?
No. Dolcenota is a productivity tool to document your sessions; it is not a clinical device or a medical record. You are responsible for obtaining your client's consent to record.
Are my recordings private?
Yes. Other users can't see them: only our authorized personnel (operations and safety review) and the providers that process them on our behalf, such as AWS, can access them. They're stored encrypted, never used to train AI models, and you can delete them whenever you want.
How many minutes does the free plan include?
60 minutes a month with every feature: transcription, speakers separated, the summary, questions and export to Word, PDF or TXT. For regular use, Plus is $7.99 a month for 400 minutes; on the free plan you can also buy one-time minute packs from $1.99.
Document your next session with AI
Create your free account and turn every coaching session into a summary with agreements and next steps, in minutes.
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